Job Information
Philips Assistant in Shenzhen, China
Your role:
Performs all standard supporting tasks for a department (dept. assistant) resp. executive (Exec. assistant).
Agenda Management, Mail screen incoming and outgoing mail, processing and priorities
Organizing (and hosting) meetings, events, (video) conferences, Web casts
Creating draft letters/mails/ office documents/meeting minutes/ powerpoints
Managing office supplies
Archive management
On-/Off boarding (including organization of farewells)
Develop travel plans travel arrangements (incl visa) and related expenses
Maintain website content
Remain knowledgeable of corporate policies
Dealing with sensitive, complex and highly confidential information
Creating Purchase orders
Announcements : sending out local announcements
Train and coach (lower-level) departmental assistants.
Interpret and communicate executive intent to other employees.
Serves as a contact to employees or other stakeholders inside and outside the organization
Conducts various (analytical) special projects, especially involving budgets and preparations for Senior management meetings.
work closely with Communications Team on Global Announcements
Responsible for social events to activate team feeling.
You're the right fit if:
Bachelor’s degree and above in business management or related.
2 years above experience in Assistant related roles in MNC environment.
Detail oriented, customer first, team spirit.